Document management is a rapidly changing field. As more people and businesses make the switch and go paperless, the demands on document management systems increase, and it becomes more and more important that our software is user-friendly, intuitive, streamlined, and fully able to integrate with other software. With all of these changes and increasing demands, CXOToday and Vaquero have predicted the following trends for 2016.
The Big-Data Dimension
More and more companies that handle big data are looking for a way to switch to a paperless environment. This creates an entirely new dimension for the document management sector, as DMS capabilities must be able to now handle massive amounts of data and files quickly and efficiently. It’s been predicted that the next several years will see explosive growth in this sector, and so document management companies will need to adapt accordingly.
Mobility and the Cloud
The demand for document management software to be mobile is increasing exponentially every year, and it will continue to do so in 2016. With so many decentralized businesses, telecommuting workers, and traveling businessmen, it’s practically a necessity for people to be able to access documents from anywhere in the world at any time.
This year, we can expect to see more people moving away from DMSs that are only available as on-premise software and moving to cloud-based, mobile-compatible software. To this end, document management companies will need to make software available on mobile devices and begin migrating to cloud storage. eFileCabinet is ahead of this curve, having been available in online and on mobile devices for years.
For many companies, long-term retention of electronic documents is of the utmost importance—not only for business purposes, but in order to maintain compliance with regulatory bodies like HIPAA, FINRA, and the SEC. The necessity of setting retention policies and automatic archiving of documents will become even more important for companies this year as countless documents are added to DMS databases around the world.
As such, document management companies who don’t have intuitive features related to archival of documents will need to adjust and make these features available to their users, or else risk losing them to the competition. This will include many of the features that eFileCabinet already provides, like action-based document retention policies, automatic backup, file versioning, and more. Additional efforts will also need to be made to accommodate outdated versions of files in the future.
Data Sharing on Any Device
Consumers today hate to be limited, and document management is no exception. As we’ve already mentioned, people want to be able to have access to files and data on their mobile devices. But in addition to this, it’s important that the software is compatible with any device and any platform. This means working on all smartphone operating systems, computer operating systems, and internet browsers.
The more limitations a document management company places on their software, the less likely they will be to gain customers in 2016. Consumers want freedom, and we’ve attempted to honor that this year by eliminating eFileCabinet Online’s reliance on Silverlight. In the 2016 version of our software, which is being released later this month, you can access your documents through any browser. eFileCabinet will also be compatible with the Mac operating system. These are just a few of the attempts we’ve made to keep up with the expected document management trends for 2016.
If you haven’t caught on to the growing paperless trends, then 2016 is the year to do it. The software is better and easier to use than ever before, so you will have a user-friendly experience when making the switch in your office. Fill out the contact form on this page to learn more.