Paperless Paperwork (continued)
Making that new-hire paperwork paperless will cut down your onboarding process time significantly. You can send the documents electronically, and employees can fill out and sign the paperwork using their computer. With document management systems like eFileCabinet, you can receive a notification of when each piece of paperwork is completed so that you don’t have to try to keep track of whether or not the employee has completed all their documents.
Additionally, when your employee handbook is available through an online profile, all employees have access to it at all times. While paper copies may get misplaced or tossed out, electronic copies are always available. If an employee has a question, they can look for it in the employee handbook before bringing the question to you
And if an employee ever needs to see an old piece of paperwork, you can easily find it using a simple search in the software and securely share it with them. You can also easily add new paperwork regarding performance warnings, pay raises, promotions, and other pertinent information.
According to one HR manager we spoke to, onboarding new employees takes 1/3 of the time it used to take, all from switching to a paperless system. Just imagine how much you could get done if you got 2/3 of your time back.