Traditionally, property management processes have been intensely paper-driven, requiring large amounts of storage space, but document management software changes that. In addition to handling unexpected maintenance requests, property damage, tenant files, resident complaints, and payment problems, property managers must handle bookkeeping efforts for their organizations — requiring that property managers, at least to a certain extent, play the role of an accountant from time to time. Without having the proper software can lead to costly year end reconciliation charges from your accountant, and those are never easy to deal with. However, document management software prevents this from happening, and simplifies all the steps in between as well, too.
Managers now require instant available access to information, a safe house for documents, up-to-date regulatory compliance, maximum efficiency, a means to save money, and more space. What they need is an electronic filing cabinet! eFileCabinet is the trusted solution for thousands of property management organizations nationwide, offering both on-premise(s) and cloud-based DMS–the latter of these two providing mobile phone access.
As a property management organization, you may serve a wide array of clients ranging from residential to commercial complexes.
But whatever the case, each interaction requires you to shuffle paper. LOTS of paper!
We decided to look into a document management system to bring our firm into the future. Document storage has always been very space intensive, and using a document management system would enable us to go digital and reduce our storage needs, as well as decrease the time spent searching for older documents. eFileCabinet has been beneficial and allowed us to be more productive while expending less time on tasks. It definitely cuts down the aggravation of searching through extensive paper documents to find a single page. Additionally, we have been able to decrease paper costs by storing certain documents electronically rather than in hard copy form.