“Not only was space a concern, but document retrieval was also. As the Program Manager, I’ve seen a large decrease in the amount of time it takes to store and retrieve required documents since using eFileCabinet. I would guess I save an hour or more during the day by not having to visit the file room and manually search for documents. The time HR spends to conduct employment verifications are cut in half, allowing the department to focus on more pressing issues.”
Reliance Aerotech Services, Inc.
You have a lot on your plate.
In addition to the daily management tasks of payroll, benefits administration, onboarding and training, and tracking time and performance, you’re tasked with building company culture, retaining talented employees, and gathering data (lots of data!) to be analyzed and reported on to management.
It’s a lot to manage, and sometimes HR departments get an unfair ‘bad rap’ with all that they’re expected to do and deliver. Luckily, technology can be a game-changer for HR professionals.
Here are just a few of the DMS Superpowers that can help make your job in HR significantly easier:
Chances are you work with lots of repeated documents in repeated patterns. Automated workflow will save you lots of hands-on time, as documents are automatically routed from creation/collaboration, revising, and versioning, to evaluation and approval.
In a business sense, “workflow” can refer to any controlled and repeatable pattern of processes that a project passes through to reach completion. In document management, “workflow” refers to how documents move through an organization.
With eFileCabinet, you can design workflows that are as simple or complex as your HR department requires. You can also establish multiple workflows, making it easy to map out automated file routing for the different types of documents you produce or receive on a regular basis.
If you work with lots of forms (and we know you do), Zonal OCR is like hiring a super-speedy, extra-efficient virtual assistant who specializes in data entry. Using basic OCR—optical character recognition—Zonal OCR recognizes and auto-populates data for you. It even automatically files the document in eFileCabinet. Setting up Zonal OCR is easy—it takes less time than training a new employee on data entry.
You may have to see it to believe it, but this small, blue orb is a fiercely powerful function that can change your HR department forever! Your SideKick sits right on your desktop, and it’s flexible enough to handle virtually any task you send its way. It’s dynamic, really fast, and synchronizes immediately with your other programs.
You’ve lived long enough without this office superhero—let it help do your HR heavy lifting today!
“Our personnel files were overflowing, and we needed more and more space to maintain personnel records. With eFileCabinet, all of the personnel files are at the fingertips of each HR staff that needs to have access to them. We’ve seen an increase in productivity because I no longer need to request files pulled and refiled, and I can look up any employee file in seconds. It is very nice for our employees when they need to look at their original application or are looking for the performance reviews, as we can shoot it to them in seconds via email. I save a lot of money by being able to send file documents by email instead of having to copy and mail them to the employee or supervisor.”
Stephanie McQuillan, Human Resources Manager
City of Show Low
Poor document management makes the already complicated world of Human Resources much more difficult. Streamline your workload and your costs by using the most secure, robust, and user-friendly document management system available. To learn how eFileCabinet can help your human resources agency increase efficiency and compliance with ease, call us at 801-374-5505, chat with us on this page, or fill out the form to request contact from a human resources efficiency expert.
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