eFileCabinet Blog

Optimize Project Progress and Enhance Decision Making Via Workflow

Two primary objectives of a reliable document management and paperless office system are to save money and to permit the more efficient use of time, including decision making and approval processes. eFileCabinet’s Workflow module is designed specifically to meet these important goals for businesses and organizations of many different types. These objectives consistently are achieved using various protocols available through the comprehensive Workflow module.

Automatic Routing Feature Enhances Security and Efficiency
Efficiency on a project, or in the general operation of a business or organization, often ends up hampered in the absence of an appropriate secure routing process. Workflow includes an automatic routing feature that securely and seamlessly conveys documents, data and associated items without delay.

Identify, Track and Eliminate Inefficiencies
When it comes to project progress and workflow management, potential inefficiencies are not always identifiable up front. The key is being able to quantify them before inefficient blips evolve into something that may be far more serious.

Another of the key components of Workflow is the module’s systemic ability to identify, track and even eliminate inherent and unexpected inefficiencies in any particular progress.

Consistent Accountability Tracking
eFileCabinet’s Advanced Workflow permits an easy tracking of documents and overall processes. This readily is accomplished by simply checking statuses on a single screen. One of the significant benefits of Workflow being a secure cloud based application is that status ad progress information and data consistently is available in real time.
Thanks to this particular element of this paperless office technology, staff accountability effectively is maintained. Equally important, project managers and others need not unnecessarily squander valuable time tracking workers.

Property Based Routing Application
A unique feature of Workflow is the module’s ability to appropriately route individual documents based upon properties contained within those items. This particular functionality greatly enhances the overall efficiency of the system. Although a person is able to manually determine the routing of documents and other materials, a director or manager and anyone else involved in an organization or specific project can rest assured knowing that proper routing nevertheless occurs based on the content of materials and other associated data.

Secure Document and Data Transmission
Being cloud based in its application, Workflow provides a highly secure environment for the dissemination and conveyance of documents, data and other materials. Included within the overall security apparatus associated with the module is the protection against inappropriate transmission of materials to an unintended recipient.


3 Trends In The Future Of Cloud Computing

The importance of cloud computing in an increasingly connected world draws attention to the significance of secure remote data management and the value that enterprises and individuals place on being able to access their files—personal or professional—from anywhere in the world on a laptop, tablet or smartphone. Cloud computing is no longer the ‘next wave’ of information technology, it’s already here. However, with the widespread adoption of cloud computing, comes the natural question—“What next?” Here are some of the ways we may see cloud computing change:

Trend 1: Cloud as the IT norm
Scalability has always been the backbone of agile enterprise computing. Smart file storage, audit-ready data storage, secure cloud backup, and federated IT architecture rely on scalability in order to adapt to rapid changes. This scalability is expected to be supported by:

  • Innovations in cloud-enabling hardware and hardware virtualization.
  • A gradual phasing out of dedicated server storage and backup.
  • Dedicated virtual server environments offering nearly unlimited scalability.

Trend 2: Software to Service
One of the crucial duties of IT services is the scheduled backup and retrieval of enterprise data. While the importance of these functions to the risk management function of an enterprise cannot be underestimated, important core functions including development, implementation, deployment and document management will move from being run on proprietary software to running entirely on a cloud platform. While Software as a Service (SaaS) models have been embraced by large enterprises, cheaper cloud services are expected to make SaaS and Platform as a Service (PaaS) models accessible to small developers and companies.
Small and medium businesses will be able to leverage significantly cheaper cloud services that offer enterprise-level services at a fraction of the cost.

Trend 3: Social and Modular Capabilities
As more IT firms migrate to a cloud-based platform environment, we can expect to see innovative cross-platform, pan-industry platform interfaces that allow independent companies to sell and operate their cloud-based services as a module.
For example, an IT company building a cloud-based software can ‘write in’ a module that is compatible with a remote file storage and backup service such as efilecabinet and other cloud-based service providers to offer a bespoke service platform solution for specific industry types.
Social platform capabilities are expected to include:

  • Intuitive hard-ware software association based on tasks.
  • Hybrid private and public cloud services.
  • Personalized enterprise file access and security.
  • 100% paperless office environment.

The future of cloud computing is expected to create a hyper-scalable IT environment that allows small developers, cross-platform specialists and small and medium businesses to compete and collaborate with larger enterprises across all areas of the software life cycle.


Cloud vs. On Premise – Which Is Right For You?


eFileCabinet Webinar

When it comes to document management, cloud based software is fast becoming the popular choice. But is it the right choice for your business?

Join us for this webinar where we will compare which document management solution is the best fit to save you time and money!

During this webinar, we will compare:

  • Functionality
  • Cost
  • User interface
  • How to share files
  • Integrations with other software
  • And much more!

Register today! Seating is limited!

Register Now!


Choosing the Best Option for Your Paperless Office


While a paperless office may sound good in theory, those who are not familiar with computer software programs may have a hard time understanding how such an office even works and what it has to offer. Following is an overview of what a paperless document management program has to offer and how to go about setting it up.

Choosing a Format
You can either opt for a desktop system or online (cloud) document management system.

A desktop system is ideal if you do not need to share files with other users and have a large enough hard drive for storing files. However, an online paperless office is often the best option for many users, as it enables you to, share files in a secure manner, access files from anywhere in the world and keep a backup copy of important files.

Choose a Pricing Plan
Once you have chosen the format you need, it is time to choose a pricing plan. The eFileCabinet program offers various price points to suit the needs of various industries. Desktop users can choose a professional, premium or enterprise plan. Those who opt for online storage can choose a basic, professional or premium plan. Online plans can be easily upgraded or downgraded as the need arises; what is more, there is also a free 14 day trial version available for easy download, making it easy for you to see which exact version is right for your office.

If you opt for a desktop plan , you will need to install it on all business computers that need to run the program. This is done by:

  • Downloading the program
  • Opening it
  • Following the easy to use, step by step instructions

After the program is installed, you can upload files right away. The program has easy to use instructions that show you how to tag, store, archive, move, copy and find files.

The online version of the program can be accessed right after you finalize payment. You will be given clear instructions on choosing a password and setting up your filing system.

Using a paperless office saves times and money. Each option is easy to use and there are many price points available. Such an office can be used by any company, regardless of size, industry or geographical location.


eFileCabinet Announces Record Growth in Q1 – 2014

LEHI, Utah, April 14, 2014 /PRNewswire/ — eFileCabinet, Inc., the expert in document management software, today announces record growth generated through increased demand for its software solutions, driven by broader audiences seeking the company’s products and services. eFileCabinet reports 46% revenue growth in Q1 2014 over Q1 2013 figures, bringing the total number of users to over 107,000 . Read Press Release